Abstract & Presentation Guidelines


Abstract Submission Guidelines

Format and content. One first-author abstract submission per postdoc. Abstracts should include the following four sections: 1) Introduction, 2) Methods, 3) Results, and 4) Conclusions, with sections labeled accordingly. Abstracts should be text-only (figures/tables are not permitted). Authors may use abstracts that were previously submitted to scientific conferences. Abstracts do not need to include in-text references or a reference section.

Please be advised that abstracts will be reviewed by scientists from a wide range of disciplines. Therefore, it is highly recommended that abstracts be written (or revised) for a general academic audience.

Length. Body of abstract is limited to 500 words, maximum. Word count does not include title and authors.

Abstract review. Abstracts will be judged by members of the Johns Hopkins Postdoctoral Association (JHPDA) and Homewood Postdoctoral Association (HW-PDA). Among those indicating interest in giving an oral presentation (during the submission process), the top five abstracts will be invited to give an oral presentation. The remaining abstracts will be considered for poster presentation. Please be advised that abstracts will be reviewed by scientists from a wide range of disciplines. Therefore, it is highly recommended that abstracts be written (or revised) for a general academic audience. 

Please note. All submissions are final; we will not allow re-submissions. If you would like to retract your abstract, please email postdoc@jhmi.eduA list of presentations (title only) will be available day-of retreat. Please make sure your PI and co-authors are aware of your abstract submission. 
Posters presented at other conferences will be accepted. 


Oral and Poster Presentation Guidelines, Award Details, & Judging Criteria

  • All presentations: All presentations - both oral and poster - should be prepared for a general academic audience. Presentations will be judged accordingly. 
  • Oral presentations: There will be five oral presentations, each 10 minutes in length with 2 minutes for questions. Oral presentations will be judged the day-of the retreat. The five authors whose abstracts are selected for an oral presentation will be in the running for travel awards to be used for a future conference. The two top presentations will receive travel awards ($1000, $500).
  • Poster presentations: Posters will be hung on poster boards that are 40" tall x 60" wide. Poster presentations will also be judged the day-of the retreat. Two poster presenters will be awarded travel awards ($1000, $500). Furthermore, one travel award ($250) will be awarded to the best poster presentation from a Homewood postdoc.

  • Oral and poster judging criteria can be found here. Poster presentation criteria are shown on page one, oral presentation criteria on page two. 

  • Travel awards (details above) will be announced and distributed at the end of the retreat. Travel awards must be used to help cover travel to a future conference, and be claimed within 365 days of the retreat.